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Information about Form W-3, Transmittal of Wage and Tax Statements (Info Copy Only), including recent updates, related forms, and instructions on how to file. Use Form W-3 to transmit Copy A of Forms W-2.
Use a Form W-3 even if only one paper Form W-2 is being filed. Make sure both the Form W-3 and Form(s) W-2 show the correct tax year and employer identification number (EIN). Make a copy of this form and keep it with Copy D (For Employer) of Form(s) W-2 for your records.
IRS Form W-3 tracks your employee's wages, salary, commission, tips, and other compensation. Here we show how to fill it out and how to file it with the SSA.
Who must file Form W-3. Anyone required to file Form W-2 must file Form W-3 to transmit Copy A of Forms W-2. Make a copy of Form W-3 and a copy of each Form W-2 Copy A (For SSA) to keep for your records for at least 4 years. Be sure to use Form W-3 for the correct year.
IRS Form W-3 summarizes and totals all the information you reported on your employees’ W-2 Forms. It’s a “summary transmittal” form. Businesses that pay independent contractors should compile and report payments on Form 1099-MISC on Form 1096 instead.
Form W-3 transmits your employees' W-2 forms to the Social Security Administration. Line-by-line instructions can help you complete the form.
Form W-3 (a.k.a. the Transmittal of Wage and Tax Statements) is an Internal Revenue Service (IRS) tax form used by employers to summarize to the Social Security Administration (SSA) a tax year's combined total wages, taxable wages, and withholding amounts for all employees.