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Learn how to format different types of addresses for USPS.
It’s not just about ensuring your mail arrives on time — it’s about accuracy, clarity, and understanding the conventions that make our postal system work seamlessly. In this guide, you’ll learn the correct way to write an address in over 21 specific scenarios in the U.S. and abroad.
How to write a mailing address is determined by the mailing address format of your country, the destination country, and the type of address you're sending to. We’ll cover the steps to write several types of addresses including standard mailing addresses, apartments, PO Boxes, APOs, and FPOs.
Each situation has a specific address format that is appropriate, and writing it correctly can mean the difference between having your letter or package reach its destination or get lost in the mail.
Publication 28 - Postal Addressing Standards. October 2023. PSN 7610-03-000-3688. Transmittal Letter. 1 Introduction. 11 Background.
What Are the Address Formats for Mailing a Letter? When you mail a letter in the US, you’ll need to include both the recipient’s address and the sender’s address. Let’s look at how to format each one. Whenever you mail a letter, you need to put the recipient’s address at the center of the envelope.
Type or print clearly with a pen or permanent marker so the address is legible from an arm’s length away. Do not use commas or periods. A return address is required on most mail. For Priority Mail Express, you must use a USPS-produced address label provided by the Post Office.
USPS shows you how to send a letter or postcard in the U.S., from choosing an envelope, writing the address, buying and applying stamps, and finding a drop-off location.
For sending mail and packages within the United States, use the following format: Line One: Start with the name of the recipient, including any legal or professional title as appropriate. When sending to organizations, include the company name as well as the recipient’s work title and (if known) the name of their department.
The proper mailing address format is the same as the return address format, with the recipient's name, business name and address printed or typed in capital letters. If you do not address the mail piece to a specific individual, it is acceptable to address it using a title or department name.